---
title: "Virtual Speaker Preparation Guide: Technical Requirements and Best Practices"
description: Technical requirements and best practices for virtual speakers, including joining instructions, equipment, connection, and presentation tips.
---
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1. [Knowledge Hub](https://knowledgehub.crowdcomms.com/?hsLang=en-gb)
2. [Event App, Virtual & Hybrid Platform](https://knowledgehub.crowdcomms.com/event-app-virtual-hybrid-platform?hsLang=en-gb)
3. [Live Streaming & Video](https://knowledgehub.crowdcomms.com/event-app-virtual-hybrid-platform?hsLang=en-gb#live-streaming-video)
15 July 2026
# Virtual Speaker Preparation Guide: Technical Requirements and Best Practices
**1. Joining the Event**
- **Zoom Link and Meeting ID:**
You will receive an email with the Zoom link and Meeting ID. Please click the link to join the meeting. If prompted, enter the Meeting ID and password provided.
- **Zoom Installation:**
Ensure you have Zoom installed on your device. If not, you can download it from zoom.us.
- **Joining Time:**
Please join the meeting at least 15 minutes before the scheduled start time for a quick tech check. Your stream technician will guide you through this process.
**2. Technical Setup**
- **Internet Connection:**
Use a stable and high-speed internet connection. Wired connections are preferred over Wi-Fi for better stability.
- **Device:**
Use a computer or laptop with a webcam and microphone. Avoid using smartphones for better screen sharing and functionality
- **Headset:**
Use a headset or external microphone for better audio quality and to reduce background noise.
**3. Camera Positioning and Lighting**
- **Camera Position**:
Position your camera at eye level to create a natural and professional appearance. Ensure your face is centred on the screen.
- **Lighting:**
Ensure you have good lighting. If required, position a light source in front of you to avoid shadows on your face. Natural light from a window or a desk lamp can work well.
- **Background:**
Choose a clean, uncluttered background. If necessary, use a virtual background, but ensure its professional and not distracting.
**4. Screen Sharing**
**How to Share Screen:**
- Click on the "Share Screen" button in the Zoom toolbar.
- Select the specific application or screen you want to share.
- Click the "Share" button.
If possible, take time at the start of the session to test the screenshare to ensure you're comfortable with this.
**5. During the Event**
- **Mute/Unmute:**
Keep your microphone muted when not speaking to avoid background noise. Use the space bar as a push-to-talk option if you need to speak briefly.
- **Video:**
Keep your video on during your presentation for better engagement. However, turn it off during breaks if necessary.
- **Engagement:**
Engage with the audience by looking into the camera, smiling, and using hand gestures. Speak clearly and at a moderate pace
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